BPFA – Business Process Flow Automation

This is your single point of financial clarity — a command center purpose-built for finance managers in fast-moving environments. Budgets, outstanding payments, aged debtors, GL summaries, and reconciliation pipelines are brought together into one structured, real-time view. No spreadsheets. No fragmented reports. Just the numbers you need, where and when you need them.

With built-in indicators for delays, overages, and upcoming obligations, finance teams can monitor health, forecast more accurately, and maintain control even under pressure. It’s not just visibility — it’s readiness.

The platform helps ensure that invoices are issued promptly, followed up effectively, and closed with proper documentation. Debtors are monitored through real-time ageing reports and automated reminders, while creditor obligations are tracked to avoid missed payments and maintain good standing with suppliers.

All transactions are logged with full traceability — enabling seamless reconciliation and audit-readiness at any time.

Departments can raise and approve procurement requests with built-in GL coding, live budget validation, and approval routing — all without reverting to spreadsheet gymnastics. Every request is tied to budget lines and approval history, ensuring both transparency and financial discipline.

This dashboard provides immediate oversight into contract lifecycles, policy adherence, and operational compliance. From policy violations to expiring obligations, audit flags to department-level accountability, everything is surfaced in real time — filtered by role, responsibility, and relevance.

Contracts, policies, compliance records — all live in a centralized, version-controlled repository. Every change is logged, every approval tracked, and every document tagged to its relevant entity, whether supplier, department, or SLA.

System-wide audit trails capture every meaningful action — user access, data changes, workflow overrides, and exception handling. Role-based filters ensure the right people see what they need, and nothing more

Accept orders from any channel — EDI, API, email, or manual entry — with built-in validation, duplication checks, and workflow routing. Orders are captured cleanly, assigned instantly, and ready for processing.

DReceive stock against POs, log discrepancies or damage, and flag quality concerns in real time. Each delivery is tracked to source, confirmed, and auditable — reducing disputes and increasing inbound accuracy.

Control stock movements, bin allocations, transfers, and adjustments — all from one interface. Dashboards surface real-time levels, expiry warnings, and alerts for discrepancies, giving warehouse teams the clarity they need to stay ahead of demand.

From planning and PO generation to supplier linkage and inventory reconciliation — every procurement step is tracked and auditable. Costs, quantities, and timelines are aligned for transparent supply chain oversight.

Track product shelf life, flag approaching expiry, and make clean, logged adjustments that maintain inventory integrity without breaking compliance trails.

From driver allocation and route optimization to subcontractor coordination and real-time delivery tracking, this module supports the full dispatch lifecycle. Monitor loading, route performance, and delivery SLAs — with escalation triggers for delays, exceptions, or missed checkpoints.

Maintain visibility across every delivery leg — internal or outsourced — and track transport costs down to vehicle, trip, or region level.

Navigate complex trade requirements with structured tools.

Support for customs documentation, proof-of-delivery capture, duty and levy fields, and variable VAT handling for applicable regions. Designed to assist in cross-border compliance, this module supports the operational side of import/export — helping businesses manage documentation without losing focus on fulfilment.

CAdd and manage business-critical records with role-based control, status management (active/disabled), and built-in integrity checks. Every stock item, supplier, and customer record flows into downstream modules — making this the source of truth for transactions, reporting, and compliance.

Manage customer pricing agreements, item-level pricing rules, and mark End-of-Life stock to prevent order or procurement errors. Changes are version-controlled and auditable, with history tied to relevant user actions.

Configure multi-step approval paths for key processes like procurement, internal requests, and pricing changes. Logic can be assigned per department, user role, or module — ensuring consistency across workflows and compliance with internal control policies.

While executed within Logistics, route mapping is maintained here — defining delivery zones, geographic coverage, and driver-to-region logic used in dispatch planning. Changes are managed centrally to ensure system-wide alignment.

Equip managers and reps with real-time insights into sales performance, customer activity, and product trends. Track order volume, frequency, regional performance, and team KPIs — all with filters by role, date, territory, or category.

Spot gaps in engagement, identify top accounts, and understand buying patterns before they shift.

This module offers centralized visibility and basic administrative tools for internal support, user management, and HR activity — designed to complement, not compete with, specialized platforms

Manage users with role-based controls, audit-secure account creation, and immediate disablement options. Access logs and permission history remain intact — ensuring traceability without losing operational data.

Every critical system interaction — from data edits to configuration changes — is captured in full context. Audit logs are filterable by user, module, action, and timeframe, supporting accountability and compliance across departments.

Track internal IT support tickets, HR requests, and staff leave balances from a centralized panel. Ideal for smaller teams or organizations that prefer lightweight coordination over full-service platforms.

For businesses with existing HR or ticketing systems, this module can serve as a bridge — surfacing relevant activity without forcing migration or duplication.